As per Section 173 of Companies Act, 2013, For a small Company : minimum 1 board meeting should be conducted in each half of the calendar year. First half of the calender year I conducted one board meeting in February 2015. Then now in the second half of the calendar year I will conduct the board meeting with disclosure and annual accounts in September 2015. As last date of financial year is 31st December 2015. Disclosure will still be valid as November meeting is the first meeting of the company in that financial year
| Date | Resolution Passed In the Board Meeting | Meeting No |
| 01/02/2015 | General Matter | M1 |
| 01/09/2015 | Disclosure of Interest | M2 |
| 01/09/2015 | Account Sign and Approval | M2 |
| 01/09/2015 | Directors Report Sign Approval | M2 |
| Two Meeting Must for Each Calender year 01-01-2015 to 31-12-2015 | Complied | |
| Disclosure in the First Meeting of Financial Year 01-4-2015 to 31-03-2016 | Complied | |
| One meeting in each half of the Calender year | Complied | |
| Gap Shoud not Be Less than 90 Days | Complied | |
| NB: | ||
| Board Meeting Sec 173 as per Co act 2013 | 173. (1) Every company shall hold the first meeting of the Board of Directors within thirty days of the date of its incorporation and thereafter hold a minimum number of four meetings of its Board of Directors every year in such a manner that not more than one hundred and twenty days shall intervene between two consecutive meetings of the Board: Provided that the Central Government may, by notification, direct that the provisions of this sub-section shall not apply in relation to any class or description of companies or shall apply subject to such exceptions, modifications or conditions as may be specified in the notification. (2) The participation of directors in a meeting of the Board may be either in person or through video conferencing or other audio visual means, as may be prescribed, which are capable of recording and recognising the participation of the directors and of recording and storing the proceedings of such meetings along with date and time: Provided that the Central Government may, by notification, specify such matters which shall not be dealt with in a meeting through video conferencing or other audio visual means. (3) A meeting of the Board shall be called by giving not less than seven days’ notice in writing to every director at his address registered with the company and such notice shall be sent by hand delivery or by post or by electronic means: Provided that a meeting of the Board may be called at shorter notice to transact urgent business subject to the condition that at least one independent director, if any, shall be present at the meeting: Provided further that in case of absence of independent directors from such a meeting of the Board, decisions taken at such a meeting shall be circulated to all the directors and shall be final only on ratification thereof by at least one independent director, if any. (4) Every officer of the company whose duty is to give notice under this section and who fails to do so shall be liable to a penalty of twenty-five thousand rupees. (5) A One Person Company, small company and dormant company shall be deemed to have complied with the provisions of this section if at least one meeting of the Board of Directors has been conducted in each half of a calendar year and the gap between the two meetings is not less than ninety days: Provided that nothing contained in this sub-section and in section 174 shall apply to One Person Company in which there is only one director on its Board of Directors. |
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| Small Co Sec 2 (85) as per Co act 2013 | (85) ‘‘small company’’ means a company, other than a public company,— (i) paid-up share capital of which does not exceed fifty lakh rupees or such higher amount as may be prescribed which shall not be more than five crore rupees; or (ii) turnover of which as per its last profit and loss account does not exceed two crore rupees or such higher amount as may be prescribed which shall not be more than twenty crore rupees: Provided that nothing in this clause shall apply to— (A) a holding company or a subsidiary company; (B) a company registered under section 8; or (C) a company or body corporate governed by any special Act; |
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